Agree a review point before the covering work

Ask the responsible contractor which stages need to remain visible for the agreed review or required professional checks. Record who needs to be contacted and what the next activity depends on. This guide describes documentation, not a technical inspection procedure.

A remote photograph is not permission to skip tests, certificates or supervision. The appropriate qualified people must decide what technical evidence and inspections are required for the particular work.

Make the stage its own task

A task titled “Complete bathroom” is too broad to identify a review before wall closure. Create a separate assigned task for the relevant visible stage, with a room name and a description of the area being documented. Keep the later covering or finishing work distinguishable from that submission.

Ask the tradesperson to raise any uncertainty about the instruction before the stage is reached. Do not assume that receiving a photo establishes agreement on every detail of the installation.

Stage-record template

PROJECT / ROOM:
VISIBLE WORK STAGE:
AREA SHOWN IN PHOTO:
TASK BRIEF REFERENCE:
WHAT THE PHOTO CAN SHOW:
WHAT NEEDS A SEPARATE CHECK:
PERSON RESPONSIBLE FOR THAT CHECK:
OUTSTANDING QUESTIONS:
NEXT ACTIVITY TO DISCUSS:
EXTERNAL DOCUMENT / CERTIFICATE REFERENCE, IF AVAILABLE:

Give the image context

Use room names and visible landmarks that will still make sense later. A close-up of an unidentified fitting is hard to place months afterwards. Keep a wider original view in your project records when it helps identify the location, together with notes describing what the detail image shows.

Write down what is visible without inferring hidden dimensions, materials or compliance. Keep original files rather than relying only on compressed screenshots shared in messages.

Example: a pipework stage before wall closure

Record the submission, not a certification

“First-floor bathroom, wall beside the doorway: this completion photo documents the visible pipework stage identified in the task brief. Please review the submitted area. Required technical checks and any certificates are to be handled separately by the responsible qualified people.”

Use WorkSign within its current scope

The investor can assign the stage task with a reference image, and the tradesperson submits the completion photo and optional note. The investor’s acceptance or correction response stays in the task history. There is no dedicated multi-stage evidence gallery or formal hold-point control within one task.

WorkSign task acceptance does not certify the installation, authorise covering work under a contract or establish regulatory compliance. Keep necessary inspection records through the appropriate process and retain copies outside the platform while testing.