Bring the agreed brief to the walkthrough

Check which surfaces were included, the agreed colour or finish and any exclusions. If the scope only covered the ceiling, do not treat an unrelated wall mark as part of the same completion review without discussing responsibility.

Arrange the review at a suitable stage with the responsible decorator. Ask whether the finish is ready to assess and whether anything remains outstanding. The checklist is a conversation aid, not a specification of tolerances or a professional inspection standard.

Check the visible areas systematically

  • Room identification: confirm you are reviewing the surfaces named in the task.
  • Coverage: note visible missed patches or unfinished sections for discussion.
  • Edges: identify the particular ceiling, corner or trim edge that needs clarification.
  • Colour and finish: compare with what was actually agreed rather than a new preference.
  • Surrounding surfaces: record visible splashes or marks neutrally, without assuming their cause.
  • Outstanding items: distinguish a planned later activity from work submitted as finished.

Use suitable viewing conditions agreed for the review. A photograph’s lighting and screen colour can change how the finish appears, so arrange an on-site check where the image is insufficient.

Copy the room-by-room review sheet

DECORATING REVIEW
Room:
Task / surfaces included:
Agreed colour or finish:
Review date:
Visible item to discuss:
Exact location:
Relevant brief detail:
Photo reference:
Correction or clarification agreed:
Responsible person:
Target date discussed:
Follow-up review result:

Example: one touch-up, one clear request

Bedroom 2, door-side wall

“The wall section above the skirting beside the internal door appears to have a missed patch in the completion photo. This section is included in the brief. Please check it, touch up if needed and submit a view of that area.”

Do not combine that request with “also repaint the hallway” unless the extra work has been separately discussed. Keeping the correction specific makes the next review more useful.

Record the follow-up

Review the new submission against the item you requested. If it remains unclear, explain why or arrange an on-site review. Keep the original submission and the follow-up together so the discussion is understandable later.

In WorkSign, request a correction on the existing task when it relates to that task’s scope. The tradesperson submits an updated result, and the review becomes another history entry. For a separately agreed job, use a separate task.

What this checklist does not assess

A visible decorating review does not establish the condition of concealed materials or determine why a mark or defect appeared. Use appropriate professional advice where needed. Acceptance in WorkSign records the task decision, not a payment instruction or technical certification. Keep important records elsewhere while the service is in testing.